Evaluating Grantee Organizations

Grade Level: 
7, 8, 9, 10, 11, 12
Evaluate Impact
Youth Advisory Committee
Youth Club
In this activity participants learn how to build stronger relationships with grantees and how they can enhance the grant making process going forward. Document support provided by Community Foundation of Elmira-Corning, NY 2020.

What do you want to know about an organization that you have made a grant to this year or in the past? How can you continue to ensure your grantmaking process is successful in the future?


Depends on group 


  • Program Evaluation Plan (Attachment 1) 
  • Grantee Final Report (Attachment 2) 


  1. Complete this activity after your group has awarded grants and organizations have been able to utilize the provided funding for their programs (typically at the end of the academic year). Split the youth into groups equal to the number of organizations you have awarded grants to this year. Have each group choose an organization they would like to evaluate. Use the program evaluation plan (Attachment 1) as needed.  
  2. Have each group contact their assigned organization and set up a day where they can interview an organizational contact about the result of the grant your group awarded. When youth talk with the grantees, encourage them to ask the questions that can be found on the Grantee Final Report (Attachment 2) and record their findings. If the organization is not available for a meeting, have youth ask them if they could fill out the Grantee Final Report and return it.  
  3. Encourage the youth to create a small presentation or report of their findings. Set aside time to allow for each group to present their results at an end of the year meeting (most likely sometime in May).  


  • Which organizations/programs stood out to you the most and why?
  • Did you find out something you weren't expecting to hear? 
  • What have you learned that will help you make grants in the future? 
  • What should we change about the review process for next year/cycle?